Calendar and email
Scheduling, inbox triage, and recurring meetings that need an agenda and notes — not another “I’ll send that later.”
Virtual assistant
Admin support for busy offices.
I’m Rachel Smith. I handle calendar, email, scheduling, onboarding paperwork, and vendor follow-up for the companies that hire me. I’ve worked with IT teams, insurance companies, and CPA firms — and I’ll take the work that needs doing.
Who I help
Teams that are still doing their own admin.
The calendar, the inbox, the new-hire checklist, the vendor who hasn’t sent the quote. That work is real — and it usually sits on people who already have a full job.
People and paperwork
Onboarding and offboarding lists, access requests, hardware tracking, and the follow-up so day one isn’t a scavenger hunt.
Vendors and details
Quotes, renewals, shipping, travel, and the thread that dies if nobody pings them again. I keep it moving.
What this is
A virtual assistant. Not a consulting engagement.
ClearPath Strategic is Rachel’s VA practice. I do administrative work remotely, in your calendar, email, and chat — for the company that hires me.
I’ve supported IT teams, insurance companies, and CPA firms. I don’t write code, I don’t run a helpdesk, and I don’t show up with a slide deck. I take tasks off your plate and keep them from bouncing back.
Services
The kind of help I actually do.
Executive admin
Calendar ownership, inbox triage, meeting notes, travel, and protecting time for people who are still their own assistant.
Department coordination
Onboarding and offboarding checklists, vendor follow-up, license reminders, and keeping status somewhere other than someone’s head.
Ongoing VA hours
A set block of hours each month. You send work, I handle it, we check in. Built for teams that need a regular extra pair of hands.
Day to day
Typical things I take off your plate.
Calendar
Scheduling, rescheduling, holding focus time, and not booking over a change window.
Triage, drafts, and making sure the things that need a reply get one.
Meetings
Agendas, notes, and a list of who owns what before the thread goes cold.
Onboarding
Checklists for accounts, hardware, and access so new people aren’t waiting on five inboxes.
Vendors
Following up on quotes, renewals, shipping, and the “we’ll send that over” emails.
Travel & logistics
Site visits, conferences, boxes, and the unglamorous movement of people and gear.
Fit
A good match — and a poor one.
Good fit
Offices that need an assistant.
- Owners, managers, and partners still running their own calendar
- Small teams with no dedicated admin support
- People who want help in email, Slack or Teams, and the tools they already have
- Ongoing hours, not a one-week cleanup project
Not a fit
If you need something else.
- Someone to fix computers or reset passwords as a helpdesk
- A developer, systems architect, or automation consultant
- Social media, newsletters, or a general “I also do Instagram” VA
- Overnight coverage or a 24/7 call center
Getting started
We talk, I learn your tools, I start helping.
No long discovery project. Tell me what you’re tired of doing yourself. If it’s a fit, we agree on hours and I get to work in the systems you already use.
Next step
If you’re still doing your own admin, say hello.
A short note is enough. Tell me what you want off your plate.